Contract Administrator

| Glendale

Location: Kingston upon Thames

Salary: £28,918

Part Time: Permanent

Closing Date: 16/03/2026

Job Description

Glendale is looking for a disciplined and detail-oriented Contract Administrator to join our management team in Elmbridge and Kingston. Reporting to the Contract Managers, you will be the engine room of our local operations, ensuring that our people are paid on time, our debts are collected and our administrative systems run with precision.

Key Responsibilities

• HR & Payroll: Manage the end-to-end lifecycle of our employees, from onboarding documentation to weekly payroll. You will be responsible for eliminating variances and ensuring 100% accuracy ahead of deadlines.
• Finance & Credit Control: Take ownership of invoicing and aged debt. You will proactively chase outstanding payments to maintain healthy cash flow.
• Purchasing & Logistics: Source competitive quotes and manage the purchase order system (E5) to ensure the team has the resources they need.
• Reporting: Collate monthly data from the field to produce statistical reports that drive informed management decisions.
• Reception & Admin: Act as the first point of contact for the contract, handling enquiries with professionalism and keeping our physical and digital filing systems impeccably organised.

About You

You are someone who finds satisfaction in the marginal gains—the small, daily improvements to a process that lead to long-term efficiency.

• System Minded: You should be comfortable with Google Workspace, HR software (PXD) and financial spreadsheets.
• Communication: You possess a confident telephone manner and can translate complex data into clear, concise updates.
• Detail-Oriented: You don’t just check work; you ensure it is right the first time.
• Collaborative: You enjoy being part of a team that manages the UK’s essential green spaces.

What can Glendale offer you?

We are a green thinking business that believes in investing in our people. Hard work and discipline are noticed here, and we offer real paths for career progression.

• Access to BenefitHub, our employee discount portal – discounts on travel bookings, high street & supermarket shops, gift cards, cinema tickets, days out, leisure activities and help with your day to day spending
• Free gym membership for you and a nominated person
• Pension Scheme
• Company sick pay
• Career progression
• Training and development

How To Apply

To apply, please follow the link below. Good luck!